Your HOA Is Managing a Community on Workarounds
Every HOA board faces the same problems. QonsApp closes them all.
Violations tracked on spreadsheets with no audit trail
Full lifecycle with timestamps, photos, and legal defensibility
Board votes via email with no record of who voted what
Digital votes with auto-generated resolution records
Dues collected by bank transfer — manually reconciled
Residents pay online; records auto-reconcile via webhook
ARC requests submitted via email, decisions lost in threads
Full review workflow with status tracking and email notifications
Reserve funds tracked in a spreadsheet no one updates
Live funding health with projections and risk levels
Residents call the front desk for every question
In-app messaging — categorised, tracked, and resolved in the portal
8 Modules. Everything Your HOA Needs.
Every module in the HOA governance suite is live. Nothing is coming “in Q3” — this is what you get on day one.
Violations
Issue violations against specific units. Track through a full due-process lifecycle — open, notice sent, curing, resolved or fined, appeal, closed. Attach photos, set cure deadlines, track fine collection. Every status change is timestamped — legally defensible audit trail.
Board Voting
Create binding resolutions with custom quorum and majority thresholds. Board members cast one vote each. System automatically tallies results, checks quorum, and sets status to passed or failed. When a vote passes, a digital resolution record is generated instantly — no external e-signature tool needed.
HOA Dues Collection
Define an assessment once. A scheduled job auto-generates dues records for every active unit. Residents see their balance and click Pay Now — Paystack handles card or mobile money checkout. Webhook auto-marks the record as paid and emails a receipt. Management can also mark cash payments manually.
ARC Requests
Residents submit architectural review requests from the portal — project type, contractor, cost, planned dates, and attachments. Management reviews and approves, approves with conditions, or rejects with a reason. Residents receive email notifications at every decision point.
Reserve Fund Tracking
Create capital reserve funds (Roof Replacement, HVAC, Parking, etc.). Record deposits and withdrawals. System computes percent funded, months to target at current contribution rate, 12-month projected balance, and risk level — healthy, adequate, low, or critical.
Resident Messaging
Residents message management directly from the portal — categorised by dues, violations, ARC, maintenance, or general. Staff replies from the dashboard. Both sides get email notifications on new messages. Unread counters per side. Staff can close threads when resolved.
Board Meeting Scheduler
Schedule regular, special, annual, or emergency meetings with agenda, location, or virtual link. Residents see upcoming public meetings in the portal. After the meeting, upload minutes — residents can download them. Full lifecycle: scheduled, in progress, completed.
Digital Resolution Records
When a board vote passes, a resolution record is auto-generated with a unique number, full tally breakdown, and each signatory's name and timestamp. Immutable and permanently stored — available for legal review without any third-party e-signature tool.
Built for Every Person in the HOA
Board Members
- Cast binding votes from any device
- Digital resolution records generated automatically
- Reserve fund health at a glance
- Meeting scheduling with agenda and minutes
HOA Management Companies
- Manage multiple communities from one dashboard
- Violation workflows with full audit trails
- Dues collection with zero manual reconciliation
- Staff scheduling and workforce management included
Residents
- Self-register with unit number and building code
- Pay dues online — card or mobile money
- Submit ARC requests and track their status
- Message management directly in the portal
Ready to Modernise Your HOA?
Full HOA governance suite, free during early access. No credit card required. Go live on QonsApp today.